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Contract for Services to a Delaware School System, CBO, or Nonprofit for Programs that Provide Educational Extracurricular Activities

21st Century Community Learning Centers (21st CCLC)


Agency
State

GrantWatch ID#
199989

Funding Source
Delaware Department of Education (DDOE)
Funding or PIN Number: DOE2024-07
Array ( )

Geographic Focus
USA: Delaware

Important Dates
Conference Date: 01/18/24
Deadline: 02/22/24 2:00 PM Local Time Receipt Save

Grant Description
Contract for services to a Delaware school system, CBO, or nonprofit organization for programs that provide educational extracurricular activities. Funding is intended for programs that provide academic enrichment, sports and recreation activities, community service, family literacy programs, homework help, and more to students from low-income families or students in Title I schools.

The purpose of the 21st Century Community Learning Centers (21st CCLC) program is to establish or expand community learning centers that provide students with enrichment opportunities during those times school is not in session. 21st CCLC centers can be located in elementary or secondary schools or other similarly accessible community facilities. 21st CCLC must provide a range of high-quality services to support student learning and development. These services may include tutoring and mentoring, homework help, academic enrichment, music, arts, sports, cultural activities, and community service opportunities. At the same time 21st CCLC centers must serve the families of participating students through family literacy programs.

Authorized under Elementary and Secondary Education Act (ESEA), as amended Title IV Part B, the program’s specific purposes are to:

  • Provide opportunities for academic enrichment, including providing tutorial services to help students, particularly students who attend low performing schools, to meet state and local student achievement standards in core academic subjects, such as reading and mathematics.
  • Offer students a broad array of additional services, programs, and activities such as youth development activities, drug and violence prevention programs, counseling programs, art, music, recreation, technology education program and character education programs that are designed to reinforce and complement the regular academic program of participating students.
  • Offer opportunities for literacy and related educational development to families of participating students.

Ideally, each program or activity shall:

  • Be based upon an assessment of objective data regarding the need for before and after school (or summer recess) programs and activities in the schools and communities;
  • Be based upon an established set of performance measures aimed at ensuring the availability of high-quality academic enrichment opportunities;
  • If appropriate, be based upon evidence-based research that the program or activity will help students meet the State academic standards;
  • Ensure that measures of student success align with the regular academic program of the school and the academic needs of participating students and include performance indicators and measures; and
  • Collect the data necessary for the measures of student success.


Recipient

Additional Eligibility Criteria
This competition is open to local school systems, interagency, interdepartmental, community and faith-based or other private or public organizations, or a consortium of two or more of the aforementioned, proposing to provide services to students, and families of students, who primarily attend schools eligible for Title I schoolwide programs or schools that serve a high percentage of students from low-income families. The list of eligible public schools can be found on the 21st CCLC website.

Eligible entities must collaborate with Local Education Agencies (LEAs) when applying for funds. It should also be noted that this subgrant is intended to be written in collaboration with partners. Partnering schools and other agencies are to be included in the implementation discussion.

For the minimum requirements, see: https://bidcondocs.delaware.gov/DOE/DOE24007-21CCLC_22-rfp.pdf#page=2

Ineligible
Any individual, business, organization, corporation, consortium, partnership, joint venture, or any other entity including subcontractors currently debarred or suspended is ineligible to bid. Any entity ineligible to conduct business in the State of Delaware for any reason is ineligible to respond to the RFP.

For additional exclusions see: https://bidcondocs.delaware.gov/DOE/DOE24007-21CCLC_22-rfp.pdf#page=4

Pre-Proposal Conference
A voluntary pre-bid meeting has been scheduled for January 18, 2024 at 2:30 PM.

While attendance is voluntary, it is strongly encouraged. The meeting will be recorded and will have an opportunity for vendor questions at the end.

Link to join: https://de-doe.webex.com/de-doe/j.php?MTID=m0e3fb3601f8e12f0190a68f99343dd96

Join by meeting number:
Meeting number (access code): 2630 952 3012
Meeting password: bsN7QC5ajv2

Join by phone:
+1-415-655-0001 US Toll

Join from a video system or application:
Dial 26309523012@de-doe.webex.com
You can also dial 173.243.2.68 and enter your meeting number.

Pre-Application Information
Timeline:
- Public Notice Date: January 2, 2024
- Pre-Bid Meeting: Date: January 18, 2024 at 2:30 PM
- Deadline for Questions Date: February 1, 2024
- Response to Questions Posted by: Date: February 8, 2024
- Deadline for Receipt of Proposals Date: February 22, 2024 at 2:00 PM (Local Time)
- Estimated Notification of Award Date: April 2024

A primary vendor may not participate in more than one proposal in any form. Subcontracting vendors may participate in multiple joint venture proposals.

Estimated Size of Grant
Federal requirements mandate a minimum subgrant contract award of $50,000 annually.

Term of Contract
The term of the contract between the successful bidder and the State shall be for one (1) year with four (4) optional extensions for a period of one (1) year for each extension.

Contact Information
Completed Applications can be emailed to: OSD@Delaware.gov

The Proposals may be delivered by Express Delivery (e.g., FedEx, UPS, etc.), US Mail, or by hand to:
Erika Martine-Duquette
Education Associate, Contracting & Procurement
Delaware Department of Education
Operations Support, Finance Office, Rm. 278
401 Federal Street, Suite #2
Dover, DE 19901-3639

Email: Erika.Martine-Duquette@doe.k12.de.us

Vendors are directed to clearly print “BID ENCLOSED” and “CONTRACT NO. DOE2024-07” on the outside of the bid submission package.

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